Job costing
Know Which Jobs Actually Make Money
Job costing and margin reporting built for how contractors run work, so a busy quarter doesn't hide the jobs that are barely breaking even.
What you get
Margin Reporting Down to the Job and Cost Code
Reporting tuned for Florida construction, not a retail P&L template. You see where the money goes on every job, not just the company total.
-
Job Costing by Job, Phase & Cost Code
Every dollar tied to the job and phase it belongs to. Site work, framing, finish, and change orders are tracked separately, so you can see what a job earned and where it slipped.
-
Margin Across Every Cost Type
Labor, materials, subs, equipment, and overhead split out so margin is a real number. You see when burdened labor or sub pricing is eating a job while it's still open.
-
Estimate vs. Actual on Every Job
What you bid lined up against what it actually cost. Patterns show up across jobs, so your next estimate is built on what really happened instead of a hopeful number.
-
WIP & Over/Under-Billing
Work in progress and billing status on open jobs, so you know which ones you've billed ahead of and which are carrying cost you haven't invoiced yet.
-
Monthly Report With a Walkthrough Call
Not a PDF in your inbox. A management report each month and a call where Ian walks the numbers with you and flags the jobs worth a closer look.
Why it matters
A Busy Quarter Isn't the Same as a Profitable One
Revenue can be up while margin quietly leaks out of two or three jobs. Without job-level numbers, you don't find out until the bank balance tells you.
When everything runs through one company P&L, profit and loss net out against each other. A remodel that lost money gets covered by a tenant build-out that did well, and both disappear into a single bottom line. You finish the quarter, the totals look fine, and you still can't say which jobs or crews carried you and which ones cost you. Owner pay and overhead get smeared across the whole company instead of charged to the jobs that consumed them, so the margin you think you're earning isn't the margin you're keeping.
Job costing changes what you can see. Labor, materials, subs, equipment, and retainage sit against the job that incurred them, so a thin job shows up while it's still open and you can do something about it. You catch the framing crew running over before the next three jobs use the same number, and you catch a sub's pricing creeping up before it's baked into your bids.
That same history is what makes the next bid honest. Estimate-versus-actual across past jobs tells you what your work really costs, so pricing comes from your own numbers instead of a gut-feel markup. It also feeds the tax conversation, since equipment buys and Section 179 timing land better when you can see which jobs are driving the year.
Who we work with
Who This Is a Good Fit For
Job costing earns its keep when you're running enough work that the company total stops telling you anything useful.
- You run a Florida construction firm, contracting business, or specialty trade doing $1M–$5M annually.
- You've got several jobs or crews running at once and can't keep all the numbers straight in your head.
- You want margin by job, not one P&L line that nets the winners against the losers.
- You're bidding on gut feel today and want your next estimate built on what past jobs actually cost.
- You've outgrown DIY QuickBooks and the job-cost reports it gives you no longer add up.
- You want a bookkeeper who understands job costing, not generic small-business templates.
Not sure where your margins are going?
That's okay. You might just want to ask a few questions first and see if this makes sense. Book a quick call and we'll talk through your business and where the books stand. If we can help, we'll tell you what that looks like. If not, no worries.
We're accountants, not salespeople, so you won't feel pressured.
Get started
See What Each Job Is Really Making
A free 30-minute review call with Ian. Bring a recent job or two and we'll show you what job-level reporting would look like for your business. No pressure to sign up.
- 5.0 on Google · 15 reviews
- IRS Enrolled Agent
- Reply within 1 business day